The Solution to POP3 Email Clunkiness Is Microsoft Exchange


We all know what it is like to be stuck in a bad relationship. You feel weighted down and lonely most of the time, which is completely counter to what a relationship should be. On some instinctual level, you know something is wrong. You just are not sure if the problem is you, the other person, or the circumstances.

Bad technology can be eerily similar. What-should-be simple tasks can seem needlessly complex, and instead of the equivalent of saying, “See you later,” you end up in a 3-hour argument over whether you should have hit the “Send” button with one click, a double-click, or a drag-and-drop.

Hint: You are not the problem. Your POP3 email server is the problem.

Many business owners start out with a POP3 when their business needs are fairly straightforward. Not only does Exchange seem out of reach financially, servers like Gmail and AOL work well at home, so you figure it will work for your business.

But as your business expands, you might notice minor issues can become more substantial hindrance to customer service and workflow. And the time you spend on the clock needs to count. You cannot afford the same kind of small issues in the office as you can in your leisure time.

The trouble is that once you set up your POP3, there is no time to jump ship and find another suitable server. Orders need to be filled. Deadlines must be met.

You are stuck in a bad relationship.

For example, you might have noticed a long initialization process whenever you access your POP3 email from your mobile device. That is because POP3 accounts do not stay synched up with your devices, and every time you access the account, the entire inbox needs to be readjusted.

Here are a few advantages of Microsoft Exchange over POP3s:

  • A Microsoft Exchange account syncs up every one of your devices
  • Exchange is a communication platform, empowering you to share contacts and folders easily, schedule events directly in your calendar, and increase security and compliance filtering

They say “the grass is always greener,” but sometimes you really do have good reason to find something better.